Good Practice Guides, Templates and Added Education

Our member organizations are the heart of soccer in BC and we work hard to support these organizations on a daily, weekly, monthly and yearly basis. One of the ways we provide support is by offering relevant tools. good practice guideline, templates, and added education to not only strengthen the quality of their organization, but to invest time and resources to bring a ready-made solution to our members.  

In support of our mission to "Promote, develop and govern soccer in British Columbia." with this the vision of "Positive soccer experiences." we are pleased to provide the following Templates & User-Guides, General Guidance, added Education resources, and Concussion Management information.

Constitution and Bylaws templates and User Guides for Youth Districts, Adult Leagues and Affiliated Clubs

To assist all BC Soccer Youth Districts and Adult Leagues (and their affiliate soccer clubs), BC Soccer is pleased to provide Constitution and Bylaw templates (and User Guides).

These templates, which were developed in conjunction with BC Soccer’s legal partner Alexander Holburn Beaudin + Lang LLP, contains wording chosen specifically to meet the criteria of the Societies Act while reflecting all levels of governance, including the rules, policies and bylaws of the BC Soccer Association and the higher governing bodies (i.e. Canadian Soccer Association and FIFA).

For ease of use, BC Soccer has created various different template packages (each containing a Constitution template, Bylaw template, and User Guide) for members and affiliated soccer clubs to select and work from the one that best fits their type of organization:


Youth District Templates for BC Soccer member Youth District Associations, one template option are provided for consideration.

Adult League Templates for BC Soccer Full Active and Associate member Adult Leagues.


Cradle to Grave Soccer Club Templates for soccer clubs that operate youth programming affiliated with a Youth District Association AND adult programming with teams affiliated to Adult Leagues
Examples: West Coast Auto Group Football Club, Coastal Football Club, Bays United Football Club

Youth Only Soccer Club Templates for soccer clubs that only operate youth programming and are affiliated with a Youth District Association
Examples: Kensington-Little Mountain Football Club, Oceanside Youth Soccer Society, Rutland Youth Soccer Association

Adult Only Soccer Club Templates for soccer clubs that only operate adult programming and are affiliated with an Adult League
Examples: Castaways Football Club, Bombastic Football Club, Columbus Clan Football Club


Parent Code of Conduct Resource

"Parent Code of Conduct", a BC Soccer resources document for our members.

Board Director Conflict of Interest Disclosure Template

A director has a conflict of interest when he or she has personal interest which interferes (or may be perceived as interfering) with the duty of the organization
– Direct or indirect
– Pecuniary or non-pecuniary

Requirements of sections 27 and 28 of Society Act
– Identify conflict
– Disclose existence of conflict to all directors
– Do not vote on a decision
– These are the minimum standards that must be taken (to protect the Director)

Based on the above, BC Soccer has created this Conflict of Interest template which is a modified version of the disclosure statement used annually by BC Soccer Directors, Officers and Volunteers.   This template is designed to assist member organizations, regardless of the level (i.e. club, district, league, etc.) to use as they see fit.  

Further, the template has been developed with the BC Societies Act in mind and fulfills the requirements for individuals to identify and disclose any conflict of interest to the organization(s) they are working and/or volunteering with.  It also, encourages organizations to include any specific bylaw/policy they may have that further addresses conflict of interest.

Conflict of Interest Disclosure document template

Board Communication & Confidentiatlity Protocol Template

As a tool for practicing good governance, the Board Communication & Confidentiality Protocol template is provided to assist Youth District/Adult League/Club boards in agreeing to have open, candid discussions/debate necessary for good-decision making whilst ensuring the conversations and/or information is kept confidential.

Board Communication & Confidentiality Protocol Template

Criminal Record Checks Procedures Good Practice Guide & Templates
The below information, guidance and documentation has been developed to support Youth Districts as we work together to put processes in place to accept new clubs/organizations as members (under the district).
New Club Membership Application Template Package


Health and Safety Guidelines: Participant health and safety is a high priority for BC Soccer; thus it is recommended to err on the side of caution if ever in doubt in any situation regarding the health and safety of participants. The following guidelines have been developed to support members and affiliated clubs when assessing:

Air Quality: Click here to view BC Soccer's Air Quality Guidelines

Extreme Heat Events: Click here to view BC Soccer’s Extreme Heat Guidelines

Guidance for hiring paid coaches: BC Soccer as the body responsible for governing and promoting the game of soccer in BC is eager to provide guidance on issues common amongst our membership. One such issue is the practice of members hiring and paying coaches. We have set out a summary of the position of the BC Soccer on the matter of paid coaches and an outline of the issues to be considered by members when hiring paid coaches. Click here to view BC Soccer's "Guidance for hiring paid coaches" document.  Updated February 2015.
Privacy Policy Guidance: Clubs, Leagues and Districts may not be aware of the importance of having a privacy policy and personal information handling practices and hence BC Soccer is committed to raising awareness in this area.  BC Soccer wishes to ensure our membership is aware of the responsibilities associated with the collecting, storing and accessing of personal information.  Member organizations handle personal information regularly to support the procedures to govern and administer soccer (i.e. registration of players, discipline information, player card generation, etc.).  There are a number of benefits to having an appropriate privacy policy in place: demonstrating compliance with current legislation, good governance, protection of individuals’ personal information, and protection of the organization itself and the individuals elected to run it.  

BC Soccer strongly encourages all of our member organizations to create a relevant privacy policy and personal information handling procedures for its organization.  BC Soccer Privacy Policy


BC Soccer The Educated Parent: "The Educated Parent", a user friendly guide for every soccer parent. PUNJABI translation - "The Educated Parent".

Respect in Sport Soccer Parent E-Learning Course: BC Soccer is pleased to support the Respect in Sport Parent Education Program, one of Canada's leading interactive, online certification program developed as a grassroots online tool so sport and community organizations can deliver on their commitment to creating a safer environment for all participants; coaches, managers, trainers, administration and volunteers and even parents! The fee for this user friendly 1 hour online course is $12, collected by Respect in Sport.

Safety of all participants is the responsibility of everyone involved in soccer!

The follow information is broken up into Education, Policy, Return to Play, Resources and Forms.

BC Soccer recommends coaches to complete concussion training, parents take an active role to understand concussion symptoms. All organizations under BC Soccer's membership are to have a concussion management plan and distribute appropriate resources to support the plan.


Making Headway (Coaching Association of Canada / National Coaching Certification Program) - CLICK HERE to register.

Concussion Management (SportMed BC) - CLICK HERE to register.

Concussion Awareness Training Tool (BC Injury Research and Prevention Unit) - CLICK HERE to register for free


All members under BC Soccer must adhere to BC Soccer's Concussion Policy.

Linked here is Canada Soccer Concussion Policy.

Return to Play

A typical RTP process will be made up of 6 steps. There must be a minimum of 24 hours before each step is assessed although this could be considerably longer than 24 hours. Oversight should be provided by a medical professional. CLICK HERE to view the 6-step process.


Canada Soccer Concussion Guidelines


Injury Report Form

Medical History Form

Click HERE for additional Coaching Resources. Click HERE for additional Referee Resources

Safe Sport Position Statement
BC Soccer believes that everyone involved in soccer has the right to participate in safe and inclusive environments free of abuse, harassment, discrimination, and to enjoy the sport at whatever level or capacity they participate in.The welfare of everyone involved in soccer is the foremost consideration and in particular, the protection of children in the sport is the responsibility of everyone involved.