In order to complete our records, and improve our compliance with our by-laws, rules and regulations, the collection of  certain information is required.  These records will be kept in the event of any protest or appeal that is launched on any issue involving your organization.  This can also help to ensure that there is no conflict between your operating by-laws and rules and those of the BCSA.  We appreciate you diligence in supporting this effort.

September 29^th, 2008

Dear BCSA Youth Districts and Senior Leagues,

In order to complete our records, and improve our compliance with our by-laws, rules and regulations, the collection of the below information is required.  These records will be kept in the event of any protest or appeal that is launched on any issue involving your organization.  This can also help to ensure that there is no conflict between your operating by-laws and rules and those of the BCSA.  We appreciate you diligence in supporting this effort.

Please review the following items which require action by either youth districts or senior leagues:

Article 12.2

h) Each Youth District Association shall submit a copy of their Constitution Bylaws, Rules and Regulations annually, duly amended, to this Association for approval.

i) Each Youth District Association shall submit the result of the election of officers, and list of current directors to the Association within 30 days of the election.

j) Each District Association must have their financial statements reviewed at a minimum every two years by an independent review committee consisting of not less than 3 persons. All reviewed financial statements must be submitted to BC Soccer within 50 days after the Youth District fiscal year end. Failure to submit bi-annual reviewed financial statements may result in that Youth District becoming a member not in good standing with BC Soccer.

Article 12.3

b) Each League shall furnish this Association with a list showing the names, addresses and telephone numbers of its elected members prior to the commencement of the playing season in each and every year.

c) Leagues shall submit a copy of their constitution and bylaws annually, duly amended, to this Association for approval.

i) Each League shall submit a copy of its financial statements for the current fiscal period to the Association within 30 days of its Annual General Meeting.

Rule 14 b

Youth Districts forming an inter-district youth league shall make application for sanction to the Association and to the youth district(s) in whose area(s) they wish to operate. The inter-district league, once sanctioned, shall be under the jurisdiction of the district(s) in whose area(s) they will operate. An inter-district youth league must be composed of a minimum of four (4) teams.

Failure to submit the above documentation may result in declaration as a member not in good standing, and you will subsequently lose all voting privileges at the next general meeting. 

Thanks in advance for your compliance.

Bjorn Osieck                                                     Steve Reed
BCSA Executive Director                                   BCSA President